DUTIES & ESSENTIAL JOB FUNCTIONS/ RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

•              Ensure full presence of reception area during office hours

•              Answering the telephone and opening the door, receiving guests

•              Serve as a first point of contact for guests when secretarial support is required

•              Activities related to incoming and outgoing mail, faxes and courier shipments, such as protocolling

•              Preparation of meeting rooms including catering as required

•              Keep reception area, storage area, kitchen/pantry area clean and organized and make sure that kitchen consumables are filled

•              Supervision of the quality of the office cleaning

•              Activities related to the preparation of documents (access to protocol numbers, photocopies, scan copies)

•              Input documents in the Sharepoint application as requested

•              General services activities such as ordering business cards, office supplies, small presents

•              Give support to the organization of company events

•              Give administrative support to activities related to the Watch Structure

•              Verify correctness of general services invoices

•              Organization of business travel

•              Give support to the Human Resources colleagues

•              Filing support

•              Serve as back up during the absence of the management secretary

•              Any reasonable request coming from Management

HSE 

Give support to HSE Activities

General Services

Several tasks relating to general services

Contract Management

Support the contract manager

PROFILE OF THE CANDIDATE  

-        MBO+ education and several years of relevant working experience;

-        fluency in Dutch and English;

-        sound knowledge of Microsoft Office applications;

-        key competencies are: pro-activity, service orientated, representative, good communication skills, flexibility, accuracy, team player, 

          multi-tasking.  

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